Past work
Capabilities
We keep rent, service charge and supplier ledgers current, posting receipts and payments to agreed deadlines each month and flagging mismatches for your team to resolve before they grow.
We prepare tenancy agreements, renewals and lease records, chase missing signatures and hold a dated record of every version so there is a single reliable paper trail for each property.
We work from your arrears list, issuing reminders, statements and escalation letters on a timetable you approve and recording every contact against the tenant or leaseholder account.
Purchase invoices are checked against the job or contract, coded ready for payment and logged so the approval trail stays clear. We prepare the payment run and leave sign-off with you.
Gas safety, electrical and energy certificates are logged with their expiry dates. We raise the renewal job with your contractor well before the deadline and report on anything overdue.
Shared inboxes are monitored and triaged, appointments for viewings and inspections are booked, and agendas and minutes are prepared for your management meetings.
Scope
Process
We speak by phone or video about the tasks that are slipping, the systems you already use and the hours a week you have in mind. No commitment is asked for at this stage.
We set out in writing what we will do, what we will not, the turnaround times and the monthly cost. You review the note and we agree it before any work begins.
We agree access to your software under your own licence, take a short handover from whoever holds the work now and record the steps in a written procedure for the file.
Work runs to the agreed timetable, with a short written update each month and a review at the end of the first quarter to adjust volumes, priorities or the scope note.